Verification of Employment

Verification of Employment, Income

The Work Number® (TWN) is an automated service providing employees with the ability to quickly deliver proof of employment or income. Employees benefit from having control of the verification process by authorizing access to their information. The Work Number® provides verification services to over 50 million employees. It is widely known to mortgage lenders, banks, apartment complexes and others who may need proof of your employment or income, and it is easy to use.

The Work Number® can be used anytime, anywhere – available 24 hours a day, 7 days a week.

Vendor will maintain security system controls as follows; multiple firewalls, intrusion detection, encryption, backup systems and Fair Information Practice Principals

Non-Student Employees Will Use The Work Number

Employees currently working for UC Davis will use The Work Number to verify their employment and salary.

  1.  Visit The Work Number or call 1-800-367-2884.
  2.  Select the "Employee" option and log on using the following information:
  • Employer Code: 15975
  • Your Social Security Number

For Income Verification

You may be required to create a Salary Key (a six-digit number that allows one-time access to salary information) to authorize an income verification.

Create a Salary Key

  1. Visit The Work Number website or call 1-800-367-2884

  2. Select the "Employee" option and log on using the following information: 

  • Employer Code: 15975 (Regents of the University of California)
  • Your Social Security Number
  • Personal PIN (initial PIN is your birthday (MMDDYYYY) – a password change will be required the first time you login)

Provide the Following Information to the Income Verifier

  • The one-time Salary Key
  • The Work Number URL or phone number
  • Your Social Security Number
  • Employer Code: 15975 (Regents of the University of California)

Student Employees

Contact Central Payroll Services office at 530-757-8550.

Separated Employees Needing Verification

As a separated employee you no longer have active employment with UC Davis and your employment will need to be verified through The Work Number website.

  • Follow instructions as listed above for current employees
  • Some records may not be available through this resource and you may be redirected to contact UC Davis, please contact the Payroll Services office at 530-757-8550

Verification for Lenders

UC Davis has contracted with Equifax and securely transmits information to The Work Number at every payroll cycle to ensure that the employment and income data available to authorized verifiers is current. When an employee applies for credit or other services where proof of employment or income are required, the employee provides consent to the credit grantor to verify that information. This is normally in the form of a signed acknowledgement during the application process.

The credit grantor—who has been carefully screened by Equifax and previously credentialed to use the system—logs in, provides a valid reason or permissible purpose (as defined by the Fair Credit Reporting Act) for requesting the information, and instantly retrieves the data. 

In some instances, the verifier must obtain a Salary Key prior to verifying income. A Salary Key is a unique six-digit number that allows one-time access to an employee’s income data. The employee creates the Salary Key at and provides it to the verifier.

Data available to verifiers includes:

  • Employee name
  • Most recent hire date
  • Termination date (if no longer employed)
  • Total time with company
  • Job title
  • Rate of pay
  • Gross earnings for current year-to-date, including base pay, overtime, bonuses, and commissions
  • Gross earnings for last year and two years past, including base pay, overtime, bonuses, and commissions