one colleague handing a folder of paperwork to another colleague

Controls & Accountability

Welcome to Controls and Accountability

UC Davis Controls and Accountability works to ensure that processes are in place to properly steward resources in support of the university's mission. As an important part of the university's fraud and risk management program, the team is responsible for monitoring key controls in our financial systems, assessing the functionality of current controls and guiding the design of new systems.

Guided by Principles of Community.

Finance is charged with implementing the UC Regents' Controls Initiative on the Davis campus. Our UC Davis Principles of Community provides an excellent framework for the shared values and principles that guide Controls & Accountability in making business decisions and using our various Finance systems, including the Kuali Financial System (KFS).

The fourth Principle of Community states:

 We recognize that each of us has an obligation to the community of which we have chosen to be a part. We will strive to build a true community of spirit based on mutual respect and caring.

Demonstrating our obligation to the community includes being good stewards of the resources entrusted to us. We meet this obligation, according to our Accounting Manual, by:

  • Processing properly and accurately all receipts and disbursements of funds;
  • Accounting for all financial resources received and used;
  • Ensuring that all financial transactions conform to legal requirements and administrative policies, and are recorded in accordance with generally accepted accounting principles for colleges and universities; and,
  • Providing reports that present to university administrators and the public a complete picture of the university's funds and their uses.

We are good stewards when we charge expenditures to the proper account, record similar transactions the same way, and recognize revenues and expenditures in the correct fiscal period. We are also good stewards when we do not share our passwords, and take the time to understand the transactions or documents we approve.

We show mutual respect and caring for our community by recognizing that we are all stakeholders in the university. The funds we account for include the hard-earned dollars that come from you and your co-workers in the form of taxes, gifts, fees and purchases. Every financial transaction demonstrates whether or not we respect and care for our community. Let's show that we do!