Accounts Payable Documents

The Accounts Payable documents in KFS allow you to pay for goods and services both purchased against and not on a Purchase Order.

Learn about the recommended paying methods when purchasing commodities. View Supply Chain Management's How Do I Pay For...Chart.

KFS Document Purpose/Use
Disbursement Voucher (DV) Used to make payments not related to the procurement of goods or services. Common uses include: Research Study Payments, Memberships, and Honoraria (for non-university individuals). The DV is also used for travel or entertainment-related expenses that aren't paid through the campus AggieExpense system.
Payment Request (PREQ) Used to make payments against a Purchase Order. When a valid Purchase Order number is entered on this document, all of the information from the original order is brought forward.
Vendor (PVEN) Used to create a new vendor record in KFS or to modify an existing vendor record in KFS. Vendor documents route to Procurement & Contracting Services for review and approval. 
Vendor Credit Memo (CM) Used to record a credit from a vendor; the credit can be issued against a Purchase Order, a previous Payment Request document, or to a specific vendor.