Updates & Communications

The Aggie Enterprise project timeline can be viewed in a series of high level stages, from project planning and team training all the way through hypercare. 

Aggie Enterprise Project Phases

Updated January 19, 2023

Phase 0, Define and Design, Build, Test, Cutover, Go Live, Hypercare

Aggie Enterprise Project Phases | Text Alternative

  • Phase 0 efforts laid the foundation for project success through integrated Project Management and Change Management planning, and Oracle training for the Functional and Technical teams. Chart of Accounts (CoA) prototype design and the kick-off of the Common Operating Fund Initiative (COFI) set out to align UC Davis accounting structure with the UC Office of the President. 

  • Imagine: The Imagine phase included the full implementation of COFI funds, and Governance approval of the final Chart of Accounts segment design and definitions.  Project team efforts focused on defining stakeholder needs and exploring how those needs could be met through the Oracle system and updated business processes. Functional leads and subject matter experts (SMEs) partnered to capture the “who”, “what” and “why” of stakeholders requirements through more than 1150 user stories.  

  • Build: The Build phase focused on configuring the Oracle system to meet UC Davis needs. Aggie Enterprise used an iterative approach to execute 6 build sprints between January and July 2022; this allowed for early and frequent review and validation of the system functionality. Functional and technical leads partnered with SMEs to build the system's process flows, review and validate against user stories and identify continuous improvement opportunities, aligning with Aggie Enterprise Guiding Principles. It was also during build that the project team began data conversion, extracting data from today's system (e.g., KFS), reformatting and loading into Aggie Enterprise. Data conversion cycles enable the team to check that data integrity and embedded structures translate correctly from the legacy system to the new system. 

  • Test: Testing is the execution of Aggie Enterprise business processes in a simulated environment, to validate configuration and outputs, before the system is put into production (go live).  A rigorous testing strategy supports these activities, ensuring Aggie Enterprise meets UC Davis unique business process, data and reporting requirements. 

Subscribe to The Spreadsheet for future updates on the Aggie Enterprise initiative.